Quick guide

From Zimbra invite to checked-in seat in under a minute. Here's the full journey, exactly as staff experience it.

The flow

1. 1. Notifications to Zimbra

   Invitees to meetings get automatic notifications via zimbra.

2. 2. Admin approves

   Admin creates, and approves all users and new rooms.

3. 3. Reminders fire

   15 minutes before start, organizers and attendees receive a quiet reminder with the room.

4. 4. Walk to the door tablet

   The tablet outside each boardroom glows with Now, Next, and Today — so anyone passing knows the room state at a glance.

5. 5. Extend or release

   Need 15 more minutes? Tap Extend. Done early? Tap Release — the next group sees the room go green instantly.